Terms & Conditions for Hosted Buyers
Last Revised: Jun 13, 2024
As a Hosted Buyer ("you"), participating in Hosted Meetings at Trybe, scheduled to be held on May 20-22, 20-2025 in Las Vegas, NV (“Trybe” or “Event”), you agree to these terms and conditions ("Terms & Conditions") with Trybe Events, LLC. (“we”, “us” or “our”). If you are completing a registration on behalf of another individual, you warrant that you have made them aware of this Agreement and that he or she has accepted these Terms & Conditions.
These Terms & Conditions may be modified from time to time, so check back often. We will adjust the “Last revised” date at the top of this document at any time changes are made. Continued participation in the Event by you will constitute your acceptance of any changes to these Terms & Conditions.
We will provide qualifying individuals who are directly employed by their organization or institution who are (i) responsible for overseeing or influencing the sourcing or purchasing of solutions, services or technology for their organizations, and (ii) actively looking for new solutions, services or technology to implement in the next 12-18 months (“Hosted Buyers”), and who attend up to eight (8) 15-minute onsite meetings ("Hosted Meetings") with participating sponsors (“Participating Sponsors”) with: (a) complimentary tickets to the Event, and (b) travel and hotel reimbursement of up to $750 per person.
You commit to being available for at least twelve (12) Meeting Time Slots as set forth below until you receive your final schedule immediately prior to the event. Your Hosted Meetings may be spread across multiple Meeting Time Slots; they may not be back to back. Meeting Time Slots are scheduled to be:
- 2:05 pm-2:50 pm PT
Tuesday, May 20, 2025:
- 9:00 am-10:19 am PT
- 4:00 pm-5:19 pm PT
Wednesday, May 21, 2025:
- 9:00 am-10:19 am PT
Thursday, May 22, 2025:
You are responsible for making your own travel and accommodation arrangements to attend Trybe. You can book an onsite hotel room in our dedicated room block at the Aria by clicking here. Rooms (including any cancellation fees or deposits) are not refundable if canceled less than 72 hours of your arrival date. We do not guarantee the availability of our hotel room block, and recommend you book early.
Hosted Buyers must provide relevant information and respond to our requests by our stated deadlines as set forth in our guidelines and other communications, including:
a. Completing a profile ("Profiles"), which includes information about your company and job role. All Profiles are subject to our review and approval.
b. Requesting meetings with Participating Sponsors for potential Hosted Meetings, and opting in to meeting requests from Participating Sponsors.
c. Adding Hosted Meetings to calendars.
We do not combine Hosted Meetings with other individuals from your organization that might also be participating in Hosted Meetings. If more than one person from your organization is attending Trybe as a Hosted Buyer, each person must complete their own set of Hosted Meetings. If you are unable to attend your Hosted Meetings for any reason, you may not be eligible to receive a complimentary Trybe ticket or travel/hotel reimbursement.
If you are approved as a Hosted Buyer but become unable to participate in Hosted Meetings even though you are still employed by your organization, you agree to suggest one or more substitutes from your organization as your replacement. Acceptance of any substitute is subject to our prior approval via email.
If you (a) are no longer employed by, or (b) become aware prior to Trybe that you will no longer be employed at the time of Trybe or after Trybe by the organization upon which you were approved as a Hosted Buyer, you must let us know immediately upon your becoming aware so that we can cancel your participation as a Hosted Buyer. In such cases, you will no longer be eligible to participate in Hosted Meetings or to receive a travel/hotel reimbursement or complimentary Trybe ticket. We reserve the right to only communicate with you at your work email address regardless of any other email address you may have provided or we may have otherwise used.
If you pick up your Trybe badge onsite or otherwise attend Trybe but do not complete your scheduled Hosted Meetings: (a) we will not be responsible for any costs associated with your travel or hotel and you will not receive any reimbursement, (b) your credit card will be charged for for your Trybe ticket per the authorization you agree to below, and (c) you may be ineligible to attend Trybe as a Hosted Buyer in future years. Notwithstanding the foregoing, we reserve the right at our sole discretion to prorate your ticket fee and/or your travel/hotel reimbursement calculated based on the total Hosted Meetings for which you were scheduled and that you completed.
As the final step to receiving your travel and hotel reimbursement of up to $750 in travel/hotel expenses incurred, we require that you complete a short feedback form providing specific evaluations of each Hosted Meeting (we will also ask Participating Sponsors to provide feedback on their meetings with you). Please note that Trybe will not reimburse for any mileage, points or rewards used for travel. Reimbursement is conditioned upon completing all of your Hosted Meetings and submitting the feedback survey and travel/hotel receipts following the event within our stated deadlines.
You agree to provide your credit card information, and authorize us to process a $1 charge on your credit card as part of your Trybe ticket registration. You also authorize us to charge the cost of your ticket at the prevailing General Attendee rate to your credit card if you do not complete your Hosted Meetings as described in section 8 above.
To see how we look after your data, see our Privacy Policy here.
Qualification as a Hosted Buyer is determined solely by us, and may be revoked at any time. By completing an application to be a Hosted Buyer, you agree to these Terms & Conditions.